How does a digital data room work?

October 8, 2018    

Virtual data rooms became incredibly trendy within the past a couple of years. Enterprises get numerous benefits implementing them. So there is no wonder the online deal room market became very huge and profitable. Brand new providers come out often, and every one of them does its best to astound clients with new tools on this endless war for the interest of the audience.

But do deal rooms actually differ that much from ordinary cloud storages? And why would a business give money for it? Since there are plenty of individuals who want to ask these questions, let’s figure out the technology behind the online deal room.

What is a virtual deal room?

Let us begin with the basics and take a look at the application itself. It is a virtual storage where companies can store their sensitive documents. But although it is the most important feature of such technology, the list of its features doesn’t end on simply being a repository. Deal room offers its users a complete interface for all enterprise interactions. Here parties can share the data, talk about details, get prepared for meetings and many other. Basically, using this technology a corporation will have a broad range of handy tools that will help to upgrade the performance of the team and whole company.

So, while generic online storages can only give a virtual space so a corporation director can save documents there, virtual data rooms are a complete brand tool. These tools can be used for Due Diligence, Mergers and Acquisitions, fundraisings, IPOs and other processes within the company.

Safety is above all

For sure, not all company works with the classified information constantly. But although this data can be not really sensitive, any director would want to get their documents stolen or illegally used. Online storages like trendy Dropbox or Google Drive are not actually safe to use – large numbers of cases of information leaks have shown it to us very clearly.

Thus, the most valuable difference of virtual meeting rooms is the data encryption and different ways of protection. Sure, generic cloud hosting services encrypt their transmission lines as well – but not exactly the transferred information itself. And if someone else has a direct link to the document, it can be easily stolen by hackers.

Electronic data room providers encrypt not only transfer lines but files as well. There is no way they will experience any kind of danger caused by malicious acts of thieves. Besides that, all virtual meeting rooms have a two-factor authentication. It means that to enter the system the user will be asked to enter the code that was sent to their phone in an SMS while signing in.

Besides that, the administrator of the electronic data room can control the amount of access other team members have. Settings can be changed at any time. And if any extreme situation happens, the room administrator can destroy the file remotely or take away the access to it.

Teamwork instruments

Unlike generic virtual repositories, online deal rooms are made to upgrade the work of the enterprise and within partners. So on top of that that users can share the information with each other, they can also get involved in talks, handle diverse votings, manage Q&As and much more. It is incredibly useful to have all tools in one interface.

Additionally, CEOs have a possibility to watch the work process of their corporations in the virtual meeting room . Some providers even have an artificial intellect implemented in their apps. It helps to forecast events and tendencies and get deeper insights. Besides that, CEOs can keep an eye at thparties and realize if there are any problems in the work of the firm.

In conclusion, there plainly are lots of reasons to get a data room in your enterprise and stop using ordinary online storages . When you try a digital data room, you will not want to get rid of it.


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